Top 5 Things to Consider When Meeting with Wedding Suppliers

Meeting with potential wedding suppliers—whether it’s a florist, photographer, or venue —is an important step in making your big day perfect. These vendors will help bring your vision to life, so it’s crucial to know what to ask and look for during your consultations. Here are five essential tips to ensure you're hiring the right professionals for your wedding.

1. Do Your Homework Beforehand

Before meeting with any suppliers, research their work, read reviews, and look through their portfolios. This will give you a sense of their style, experience, and reliability. It’s also helpful to come prepared with questions and examples of what you like. The more informed you are, the smoother your consultation will go.

What to look for: Consistent positive reviews, a portfolio that aligns with your style, and experience with weddings of your size and type.

2. Communicate Your Vision Clearly

When meeting with suppliers, be clear about your wedding theme, color scheme, budget, and must-haves. Whether it’s the specific style of floral arrangements or the kind of photos you want, giving them a clear idea of your vision helps ensure they can deliver what you’re looking for. Suppliers are there to help bring your ideas to life, but they need a strong understanding of your expectations.

What to look for: Suppliers who listen to your ideas, provide thoughtful suggestions, and offer creative solutions.

3. Discuss Logistics and Availability

Confirm that the supplier is available on your wedding date and ask about their schedule leading up to and during your wedding day. It’s important to know how many other events they’ll be handling around the same time to ensure they can give your wedding the attention it deserves. Also, discuss logistical details like setup times, delivery, and breakdown after the event.

What to look for: Flexibility, clear communication about availability, and a well-defined plan for the day-of logistics.

4. Understand Pricing and Contracts

Make sure you fully understand the pricing structure before committing. Ask for a breakdown of costs and any additional fees, such as overtime charges, travel expenses, or corkage fees for venues. Get everything in writing, including what’s included in their service packages, timelines, and deposit requirements. A detailed contract helps avoid any surprises later on.

What to look for: Transparency in pricing, clear terms in the contract, and flexibility to fit your budget.

5. Gauge Their Professionalism and Compatibility

You’ll be working closely with your suppliers leading up to the wedding and on the big day itself, so it’s essential to feel comfortable with them. Pay attention to how they communicate, respond to your questions, and handle any concerns. A professional, yet approachable vendor will make the entire process much more enjoyable and stress-free.

What to look for: A supplier who is organised, punctual, responsive, and someone you feel comfortable trusting with your wedding.

By following these tips, you'll be able to meet with wedding suppliers confidently and make informed decisions that suit your wedding needs. Remember, finding the right vendor is about more than just talent—it’s about finding someone who understands your vision and can execute it flawlessly.

Good luck with your supplier meetings!

The WEDFEST Team xxx